Erudite Accounting System
A complete double-entry accounting system: general ledger, journals, financial statements, fixed assets, inventory and budgeting, with an audit trail behind every posting. Trusted by universities and businesses.
Universal accounting in any currency and in any account grouping.
Any number of independent account groups
Run separate accounting units - faculties, subsidiaries, projects, branches in one system, each keeping its own complete set of books.
Multi-currency, with the exchange maths done for you
Work in as many currencies as you need. When a rate moves, the exchange gain or loss is computed and posted to the difference-on-exchange account automatically.
Nothing hits the ledger until it is approved
Officers capture payments, receipts and journals; a senior officer approves and posts. Balances only move at approval, and posted entries lock and can only be reversed.
Financial statements whenever you need them
Trial balances, income statements, statements of financial position and cash flow statements available at a click of a button, searchable on screen and exportable to Word, Excel or PDF.
Assets, inventory and budgets in the same books
A fixed-asset register by category and location, inventory on FIFO or weighted average with re-order level alerts, and budgets with variance reporting.
Every entry accounted for
Creations, edits and deletions are all logged, with access restrictions down to individual ledger accounts.
Part of one hosted, managed suite.
Erudite Accounting runs on the same platform as the rest of Erudite - hosted and secured on our servers, maintained by us, and sharing data with the products alongside it.
Banks and post offices sell admission forms or collect fees through Erudite's APIs, sending data straight into the institution's ledgers, on servers Teknoble runs and maintains.
What else is in the box.
General ledger
- Unlimited independent account groups
- Live balances on all ledger and sub-accounts
- Ledger creation from the chart of accounts
- Financial-position dashboard: assets, liabilities, capital, revenue, expenditure
Journals & double entry
- Payments: voucher creation, tax management and cheque printing
- Receipts, accounts receivable and accounts payable
- General journal for adjustments and corrections
- Junior officer entry with senior officer approval and posting
Financial statements
- Trial balance, income statement and statement of financial position
- Cash flow statement, cash and bank books
- Cost-centre and budget-variance reporting
- Every report is searchable and exportable to Word, Excel and PDF
Multi-currency
- Any number of currencies with one default
- Automatic exchange gain / loss posting when rates change
Assets, inventory & budgeting
- Fixed-asset register by category and location
- FIFO and weighted-average inventory with re-order level reporting
- Budget periods, composite budgets and variance reports
- PAYE income tax calculation
Controls & auditing
- Role-based access down to specific ledger items
- Audit log of every entry, edit and deletion
- VPN-secured connections to the system
This is a summary rather than the full specification. If you are evaluating Erudite Accounting formally or responding to a tender, ask us for the complete feature documentation and we will send it across.
See Erudite Accounting in action.
We will set up a working demo with your team.